/ en /news/2025-10/3-things-know-about-microsoft-365-storage-changes-george-mason <span>3 things to know about Microsoft 365 storage changes at George Â鶹ÊÓƵ</span> <span><span>Lauren Reuscher</span></span> <span><time datetime="2025-10-23T09:22:19-04:00" title="Thursday, October 23, 2025 - 09:22">Thu, 10/23/2025 - 09:22</time> </span> <div class="layout layout--gmu layout--twocol-section layout--twocol-section--70-30"> <div class="layout__region region-first"> <div data-block-plugin-id="field_block:node:news_release:body" class="block block-layout-builder block-field-blocknodenews-releasebody"> <div class="field field--name-body field--type-text-with-summary field--label-visually_hidden"> <div class="field__label visually-hidden">Body</div> <div class="field__item"><p><span class="intro-text">Â鶹ÊÓƵ is updating its Microsoft 365 storage policies to ensure sustainability and security.&nbsp;For the most up-to-date information and full project details, see the </span><a href="https://its.gmu.edu/knowledge-base/microsoft-365-storage-roadmap/"><span class="intro-text">Microsoft 365 Roadmap</span></a><span class="intro-text">.&nbsp;</span></p> <p><span class="intro-text">Here are some updates from </span><a href="https://its.gmu.edu/"><span class="intro-text">Information Technology Services</span></a><span class="intro-text"> (ITS) about what’s changing for students, faculty, and staff.</span></p> <hr> <figure role="group" class="align-right"> <div> <div class="field field--name-image field--type-image field--label-hidden field__item"> <img src="/sites/g/files/yyqcgq291/files/styles/small_content_image/public/2025-10/gettyimages-2236816369_cloud_storage_0.jpg?itok=c5XWzPVG" width="350" height="229" alt="Illustration of a cloud on top of computer chips" loading="lazy"> </div> </div> <figcaption>Illustration by Getty Images</figcaption> </figure> <h4><span>1. Unlimited storage is ending.</span></h4> <p>ITS conducted a formal review of George Â鶹ÊÓƵ’s Microsoft 365 (M365) system storage and is implementing rolling changes. Vendors are changing their service offerings and storage pricing, no longer offering free, unlimited storage to higher ed institutions.</p> <h4><span>2. There are new storage quotas by role.</span></h4> <p><span>More than 90% of George Â鶹ÊÓƵ users across OneDrive, Exchange, SharePoint, and Teams use under 5GB of storage. Therefore, the new quotas are designed to meet the needs of most users while encouraging better data management. New storage limits have already been implemented and vary based on your role:</span></p> <ul> <li><span><strong>Faculty and Staff</strong>: 50GB for OneDrive and Exchange; 100GB for SharePoint and Teams</span></li> <li><span><strong>Students</strong>: 50GB for OneDrive, 10GB for Exchange; 100GB for SharePoint and Teams</span></li> <li><span><strong>Part-time staff, emeritus faculty, contractors, and affiliates</strong>: Lower limits apply</span></li> </ul> <p>To determine how much storage you are using and to better manage your data, see <a href="https://its.gmu.edu/knowledge-base/managing-microsoft-storage-use/"><span>Managing Microsoft Storage Use</span></a><span>.&nbsp;</span></p> <h4><span>3. Consider your data retention—and clean up!</span></h4> <p><span>To reduce risk and align with university and commonwealth policies, ITS is refining its data lifecycle and retention strategies in consultation with&nbsp;</span><a href="https://recordsmanagement.gmu.edu/"><span>University Records Management</span></a><span>.</span></p> <p><span>It is always a good time to declutter. Keeping unnecessary data can pose security and compliance issues. Delete old, duplicate, or unused files to stay within your quota and avoid service disruptions.</span></p> <h4><span>Need more help?&nbsp;</span></h4> <p><span>These changes are designed to protect your data and ensure long-term sustainability for the university’s digital infrastructure. Reach out to the </span><a href="mailto:m365storage@gmu.edu"><span>ITS project team</span></a><span>, or join the&nbsp;</span><a href="https://teams.microsoft.com/l/channel/19%3Ac1ce1f854ca94ab380f46446ef868375%40thread.tacv2/Microsoft%20365%20Storage%20Project?groupId=cefe88fd-de33-4e24-8485-6c0c17341617&amp;tenantId=9e857255-df57-4c47-a0c0-0546460380cb"><span>Collaboration Collective on Microsoft Teams</span></a><span> for guidance and updates.&nbsp;</span></p> <p>If you would like a consultation on your storage options, request an appointment via the <a href="https://gmu.teamdynamix.com/TDClient/33/Portal/Requests/TicketRequests/NewForm?ID=ILA1%7ewqW79A_&amp;RequestorType=ServiceOffering"><span>Data Storage Consultation Form.</span></a></p> <p>&nbsp;</p> </div> </div> </div> </div> <div class="layout__region region-second"> <div data-block-plugin-id="inline_block:call_to_action" data-inline-block-uuid="4609a0e9-b232-4363-9c69-8f311199d77b"> <div class="cta"> <a class="cta__link" href="https://its.gmu.edu/"> <p class="cta__title">More about Information Technology Services <i class="fas fa-arrow-circle-right"></i> </p> <span class="cta__icon"> <div class="field field--name-field-cta-icon field--type-entity-reference field--label-visually_hidden"> <div class="field__label visually-hidden">Icon</div> <div class="field__item"><div> <div class="field field--name-field-media-font-awesome-icon field--type-fontawesome-icon field--label-visually_hidden"> <div class="field__label visually-hidden">Icon</div> <div class="field__item"><div class="fontawesome-icons"> <div class="fontawesome-icon"> <i class="fas fa-desktop" data-fa-transform data-fa-mask style="--fa-primary-color: #000000; --fa-secondary-color: #000000;"></i> </div> </div> </div> </div> </div> </div> </div> </span> </a> </div> </div> <div data-block-plugin-id="inline_block:text" data-inline-block-uuid="d3d2f53e-5bd1-495b-8115-b4a78c57aff8" class="block block-layout-builder block-inline-blocktext"> </div> <div data-block-plugin-id="field_block:node:news_release:field_content_topics" class="block block-layout-builder block-field-blocknodenews-releasefield-content-topics"> <h2>Topics</h2> <div class="field field--name-field-content-topics field--type-entity-reference field--label-visually_hidden"> <div class="field__label visually-hidden">Topics</div> <div class="field__items"> <div class="field__item"><a href="/taxonomy/term/206" hreflang="en">Faculty and Staff News</a></div> <div class="field__item"><a href="/taxonomy/term/621" hreflang="en">Information Technology Services</a></div> <div class="field__item"><a href="/taxonomy/term/4531" hreflang="en">cloud computing</a></div> </div> </div> </div> </div> </div> <div class="layout layout--gmu layout--twocol-section layout--twocol-section--30-70"> <div class="layout__region region-first"> </div> <div> </div> </div> Thu, 23 Oct 2025 13:22:19 +0000 Lauren Reuscher 343956 at